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Escrow Account Controls


escrow account controls

2. ESCROW ACCOUNT CONTROLS

Adopt and maintain appropriate written procedures and controls for Escrow Trust Accounts allowing for electronic verification of reconciliation. 

Purpose: Appropriate and effective escrow controls and staff training help title and settlement Companies meet federal, state, and contractual requirements for the safeguarding of funds.  These procedures ensure accuracy and minimize the risk of the loss of funds.  Loss of funds may not be covered by the Title Agency’s Errors and Omissions (“E&O”) insurance or the contract with its Title Insurer.  Such losses would then become the responsibility of the Title Agency.  Settlement companies may engage outside contractors to conduct Escrow Trust Accounting duties.

What This Means From a Customer's Viewpoint

"Your bank account should be with a solid financial institution and my money is safe."


Our Resources For Compliance

Click a logo for more information.





Bank Shot 

Bank Shot is the patented mobile solution that allows title companies and escrow agents to remotely receive and control earnest money (or any check) directly from a smartphone.

 

  • Hold, deposit, or refuse the check in the portal. You are in control using our unique “stoplight” process.
  • Remotely deposit checks in multiple accounts at multiple banks.
  • This is not ACH - it’s a mobile deposit. It’s secure, compliant, and safer than a wire.
  • Spend less time matching checks to transactions and reconciling accounts.

First Advantage

Background checks, tenant screening and drug testing solutions will help you hire with confidence, stay compliant and manage the entire process. Committed to providing effortless, global background check services with the right technology and support.

  • We provide financial background check solutions to the majority of the world’s leading financial institutions.
  • Gain insight into financial background check best practices
  • Leverage our 20+ years of experience to provide you the industry insights for your success

 

First Banking Services

For 30 years, FBS has provided Three-way Reconciliation and Banking Services to title agents and real estate companies nationwide.

FBS connects online with your closing software and reconciles your accounts.

Or, On-Trac technology monitors/manages your accounts daily.

  • Discrepancies and irregularities are discovered more quickly.
  • Alerts are categorized as Time Critical, Suspicious, Operational or File Based

HireRight

Employee background checks trusted by more than one-third of the Fortune 500.

Employers need more than just data to successfully operate an employment screening program. As one of the world’s largest screening providers, we’re specialists at helping organizations implement, manage and control employment screening programs. We understand the complex screening needs of today’s global employers and strive to provide easy-to-use, streamlined solutions that help organizations work smarter.


PRS - Precision Reconciliation Services

PRS provides escrow account reconciliation and consulting services for title and settlement companies and law firms nationwide.

We produce the three-way reconciliation reports insurance underwriters and regulators require.

A monthly red flag summary report identifies issues requiring immediate attention.

Consulting/clean-up services correct problems and assess internal controls.


RynohLive

For ensuring accuracy and minimizing escrow loss exposure.

RynohLive® is a secure (128 bit SSL) web based, automated, financial management tool that provides near real-time funds tracking, verification and validation. RynohLive consists of five functional modules: RynohPay, RynohTrax, RynohRecon, RynohReport and RynohSecure.

RynohLive® connects seamlessly to your banking data and your settlement software in a cyber-secure, cloud-based environment.

Register online, and in as little as one day, RynohLive® can integrate with your existing settlement software and online banking service. All this is accomplished in a state-of-the-art, secure, cloud-based environment.

From day-one of installation, you and your team can take full advantage of RynohLive®'s reconciliation analysis, fraud prevention, and reporting tools. Imagine saving your agency time and money, not to mention restoring peace of mind, all before your lunch break!

SoftPro

For ensuring accuracy and minimizing escrow loss exposure.

SoftPro is the complete application package for the title and closing profession. An impactful tool that not only improves your business operation, but impacts your bottomline - you can purchase the applications that best meet your business needs - from just one, to all of them. These key products that will ensure escrow account controls include:

  • ProTrust
    The SoftPro product for managing and reconciling one or multiple trust accounts.
  • Pro1099
    Automates the preparation of 1099-S forms for submission to the IRS.
  • ProIndx
    Allows you to create and maintain a comprehensive database of title index records.
  • ProMort
    The most powerful mortgage loan calculation and amortization schedule program on the market today.
  • ProDesign
    SoftPro's powerful Custom Forms Designer - It can be used to create your own documents for use with ProForm, SoftPro's Closing and Title Insurance Forms program.

ZOCCAM

ZOCCAM enables real estate professionals and buyers to submit earnest money and contracts to title companies through its secure application using Mobile Remote Deposit Capture.

  • Upon receipt by the title company and its bank, delivery notifications are sent to involved parties.
  • Minimizes risks associated with manual deposits and wire transfers, reducing fraud and increasing transparency.
  • Accessible any time from any location.

 

Want to create your own policies and procedures?

 Please login, if you are an FNF Agent, for the Tools and Resources to complete this pillar on your own.

 

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